Overview
By integrating with Google Drive, the service can detect the visibility status of Google Forms. This enables you to detect and manage forms that are unintentionally exposed to external users.
How detection works
Forms are automatically detected through integration with Google Drive. For detailed integration instructions, see the article below.
Google Drive integration
Detection criteria
Public forms that meet the following conditions are detected and reported as alerts. Detection is determined by the combination of the form’s edit permission, response permission, and result summary setting. For details, see External Sharing Content Management.
| Service detection / Google Form settings | Edit permission | Answer permission | Result (show result summary) |
|---|
| Detected as fully public | Public | Public | On |
| Detected as fully public | Public | Public | Off |
| Detected as fully public | Public | Internal | On |
| Detected as fully public | Public | Internal | Off |
| Detected as fully public | Internal | Public | On |
| Detected as shared (external) | Limited Sharing | Public | Off |
| Detected as shared (external) | Limited Sharing | Internal | On |
| Detected as shared (external) | Limited Sharing | Internal | Off |
Terminology
| Term | Description |
|---|
| Public | Accessible to everyone on the web |
| Limited Sharing | Shared with specific external members |
| Internal | Shared only with members in the Google Workspace organization |
Show response summary
This refers to whether the Google Form’s “Show result summary” option is enabled.
When a user submits the form, a link to the form’s results appears. The response summary shows the full text of each answer and charts. Any user who can respond to the form can view these summaries.
- How to export Google Drive files using the API
- How to specify file detection criteria
- How to resolve false positives in external sharing detection
