4. Manage SaaS Contract Status

Contract Management

Manage SaaS payment and contract cycles. Set reminder notifications to avoid missing contract renewals or cost-reduction timing.

In addition to automatically integrated SaaS, you can also register and manage contracts for manually registered (custom apps). Use this feature to manage contracts for applications and systems beyond standard SaaS.

Register a New Contract

Go to Services > SaaS, then click [+ Create] on the [Contracts] tab.

In the “Register New Contract” screen, fill in the following fields and click [Create] to save.

Field	Description
Name	Enter any name for the contract.
Workspace	Manage contract details per workspace. Select “All Workspaces” if the contract applies equally across all workspaces.
Contract Date	Select the SaaS contract start date.
Recurrence	Select the recurrence interval in months or years. The next contract date is set automatically. Setting a recurrence enables reminder notifications via Slack or Email.
Administrator (optional)	Assign a contract administrator.
Notes (optional)	Enter any text. Markdown formatting is supported.

The registered contract appears in the contract list.

Edit or Delete a Contract

Screen for editing or deleting a registered contract

No.	Field	Description
1	Edit	Click the registered contract to modify its details.
2	Delete	Click the three-dot menu [︙] and select [Delete].

View the Contract List

View registered contracts under Insights > Contracts or Spend > Contracts.

Contract list view under Insights or Spend

Reminder Notifications

Set a recurrence interval for a contract date to receive notifications via Slack or Email before the next renewal.

Slack Reminder Notifications

Set the SaaS contract date and recurrence interval, then click [Add Reminder].
In the “Reminder” screen, select the reminder option [Slack]. Reminder: Choose how many days before the next renewal date to send the notification.
Select a Slack channel and click [Add to Slack].
Select the workspace to add the notification app to, then click [Allow].
Select the channel to send notifications to. Multiple channels are supported.

See notifications to private channels for details.

Click [Set] to complete the configuration. Once configured, Slack reminder notifications arrive at the scheduled time. Notifications are sent at 10:00 AM.

Completed Slack reminder notification setup

Email Reminder Notifications

Set the SaaS contract date and recurrence interval, then click [Add Reminder].
In the “Reminder” screen, select the reminder option [Email]. Reminder: Choose how many days before the next renewal date to send the notification.
Enter the destination email address. Because multiple recipients are not supported, use a group email address.
Click [Set] to complete the configuration. Once configured, Email reminder notifications arrive at the scheduled time. Notifications are sent at 10:00 AM.

Notification Timing

Reminder notifications arrive a set number of days before the contract renewal date. You choose the number of days in the reminder settings.

Description	Example
The system checks every day at 9:00 AM whether to send a notification. This check accounts for the exact time, not just the date. If the remaining days do not match at 9:00 AM on the expected day, the system skips that day’s notification. The system sends the notification once the 9:00 AM check on the following day confirms the remaining days threshold.	The contract renewal date is September 30, and you set a reminder for 31 days in advance. Based on the date alone, the notification would arrive on August 30 itself. However, the 9:00 AM system check that day also verifies the exact remaining days, including time. If the days fall short, the system does not send the notification. The system checks again on August 31 and sends the notification at that point.

Introduction

Guides by Feature

Contract Management

Register a New Contract

Edit or Delete a Contract

View the Contract List

Reminder Notifications

Slack Reminder Notifications

Email Reminder Notifications

Notification Timing

​Contract Management

​Register a New Contract

​Edit or Delete a Contract

​View the Contract List

​Reminder Notifications

​Slack Reminder Notifications

​Email Reminder Notifications

​Notification Timing

Contract Management

Register a New Contract

Edit or Delete a Contract

View the Contract List

Reminder Notifications

Slack Reminder Notifications

Email Reminder Notifications

Notification Timing