2-3. Auto-number Asset Numbers for Devices

This feature lets the system automatically assign the next available number when you register a device. This eliminates duplicate numbers and input errors from manual management, reducing administrative overhead.

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What is auto-numbering?

Asset numbers are issued in the format fixed string (prefix)-number (suffix). (Examples: LAPTOP-101, Monitor-1001) The system internally tracks the last issued number for each configured fixed string (prefix). Each time a new device is registered, the system automatically assigns that number plus one.

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Choose an assignment method

You can choose between two assignment methods — Shared or By device type — depending on your workflow.

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Configure the assignment method

1. Go to Devices and click Asset Number Prefix Settings.
2. On the “Asset Number Policy Settings” screen, configure the numbering rule for your organization. Click Apply to save the settings.
   1. Setting the assignment method: Shared

      #	Field	Description
      1	Auto-generate	Automatically assigns asset numbers to new devices based on the configured policy. Toggle to the right to enable, left to disable.
      2	Assignment method	Select Shared.
      3	Fixed string	Enter the string to prepend to each number. (Example: Device)
      4	Minimum digits	Specify the number of digits for the numeric portion. (Example: setting 5 produces 00001.) If the number has fewer digits than specified, the system automatically pads it with zeros.
      5	Preview	Check a sample to see how numbers will be issued under the configured rule.

   2. Setting the assignment method: By device type

      #	Field	Description
      1	Auto-generate	Automatically assigns asset numbers to new devices based on the configured policy. Toggle to the right to enable, left to disable.
      2	Assignment method	Select By device type.
      3	Fixed string	Enter the identifier to prepend to numbers for each device type. You can change the default value (e.g., DESKTOP-PC).
      4	Minimum digits	Specify the number of digits for the numeric portion. (Example: setting 5 produces 00001.) If the number has fewer digits than specified, the system automatically pads it with zeros.
      5	Preview	Check a sample to see how numbers will be issued under the configured rule.
      6	Scroll bar	Use the scroll bar to view and edit all fixed string values.

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Check auto-assigned asset numbers

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Check on the device registration screen

2-0. Using the Device Feature

1. Go to Devices and click New Device.
2. On the “Add New Device” screen, select a device type. Choose from PC, Phone, or Other. PC options include Desktop PC, Laptop PC, and Tablet PC. Phone means Smart Phone. Other includes Monitor, Peripheral Device, and Server.
3. Verify the asset number. A number is automatically entered in the Asset Number field according to the configured policy. You can also change the auto-assigned asset number manually. Once you apply the policy settings, auto-numbering becomes active on the Add New Device screen. Example: Selecting Desktop PC as the type automatically sets DESKTOP-PC-00001.

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Check in the device list

Select Asset Number in the filter on the Devices screen. Enter a fixed string in the search field to find auto-assigned asset numbers.

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Auto-numbering by registration method

Devices can be registered via three methods: manual entry, MDM, or CSV import.

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FAQ

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Q. What happens when a number exceeds the minimum digit count?

A. Zero-padding does not apply; the number simply increases in digit count.

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Q. What happens if I change the minimum digit count midway?

A. The new digit count applies to devices registered after the change. Existing asset numbers are not automatically updated.

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Q. Can I change the fixed string for each device type later?

A. Yes, you can change it.

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Q. If I delete a device, does its number become a gap in the sequence?

A. Yes, it becomes a gap. As a rule, a number that has been issued once is not reused in subsequent registrations to avoid duplication.

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Q. If I delete a device, is its gap number reused?

A. No, it is not reused. The system remembers the maximum number last issued. Even if a device with a number in the middle is deleted, a new (higher) number is always issued. This reliably prevents duplicate numbers.

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Q. Are existing devices’ asset numbers updated in bulk?

A. No. Existing asset numbers are not changed. This feature only applies to newly registered devices.